Book wedding catering after you know the date, venue and broad guest count. Then move through venue approval, quote, deposit, menu planning, dietary information, final numbers and a written event-day schedule. Exact deadlines come from the supplier contract, but the decisions follow a predictable order.

Before the first enquiry

Prepare:

  • wedding date;
  • venue name and postcode;
  • estimated daytime and evening guests;
  • whether pizza is the main meal, evening food or both;
  • preferred serving time; and
  • known access or dietary information.

Use the quote estimator if you need a starting range before contacting the team.

Enquiry and availability

The caterer checks the date, event fit and travel. Share enough information for a useful answer rather than sending only “How much for a wedding?”

If outside catering has not been confirmed, ask the venue at the same time. Find out whether it has an approved-supplier policy or document requirements.

Quote and venue checks

The proposal should state guest assumptions, menu, service duration, travel, inclusions and payment terms. Complete the venue access checklist before accepting if the site has unusual restrictions.

Deposit and booking

Read cancellation, postponement and guest-change terms, then pay the stated deposit to secure the date. Keep the contract and supplier contact details with the main wedding records.

Choose the pizza selection, sides and desserts. Four pizza varieties are the usual starting point. Collect dietary requirements from guests and ask the caterer precise questions about any medical need.

Running-order coordination

Place supplier arrival, setup, serving and departure in the venue schedule. Avoid opening food across speeches, the first dance or a major entertainment moment. Nominate a venue contact for arrival.

Final numbers

Submit the confirmed guest count and dietary list by the contractual deadline. Separate daytime, evening, children and suppliers. Highlight changes rather than sending a new list with no explanation.

Final week

Reconfirm access, weather plan, service time and the on-site contact. The venue should know the setup position and keep the route available.

Event day

The caterer arrives, checks access, sets up, prepares the oven and opens service at the agreed time. A good plan lets the couple experience the food as guests rather than acting as supplier coordinators.

After service

The team closes at the agreed time, clears its setup and leaves the working area tidy. Share feedback and any approved photographs afterwards; they help future couples understand the real service.